23-2059 IBM Computer System Upgrade (Reverse Auction) #14537

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Notice is hereby given that the Board of Supervisors for Harrison County, Mississippi will receive unpriced proposals until 10:00 AM on November 29, 2023, for the purchase of the following:

 IBM COMPUTER SYSTEM UPGRADE

Bid Scope:

Turnkey computer system upgrade installation that includes a new IBM System-I Series Server and peripherals to replace the current IBM model 8286-41A Server. This system must include all hardware, systems software and ongoing support for both hardware and system software. Options for five-year warranty/maintenance upgrade terms and off-site data backup services have been requested.

Specifications and detailed instructions regarding the bid process may be obtained by visiting the website www.harrisoncountybids.com.

This commodity will be procured through a multi-step procurement process, including a Reverse Auction.  In Phase One, un-priced technical proposals are evaluated for potential acceptability based upon pre-determined criteria.  In Phase Two, only those bidders whose technical proposals are determined acceptable shall be invited to provide priced bids for consideration. 

Specification response forms, along with all other required information detailed in the bid instructions should be submitted no later than 10:00 AM on November 29, 2023, per the detailed bid instructions.  All un-priced proposals shall be submitted electronically at www.harrisoncountybids.com. Un-priced Specification Response submissions will be evaluated, and vendors meeting the required specifications will be invited to participate in the Electronic Reverse Auction process on December 1, 2023, at 10:00 AM.  Approved vendors will be given detailed instructions regarding the reverse auction.

For any questions relating to the electronic submittal or reverse auction process, please call PH Bidding Group at 662-407-0193 or via email at cory@phbidding.com. For questions regarding the technical specifications, contact the Harrison County Board of Supervisors Purchase Clerk at 228-865-4085.

Harrison County is an equal opportunity employer and hereby notifies all bidders that it will affirmatively ensure that, in any contract entered unto pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, age, disability or national origin in consideration for an award.

Proposals may be held by the Board of Supervisors for a period not to exceed ninety (90) days from the date of submittal for the purpose of reviewing the proposals and investigating the qualifications of proposal submitters, prior to awarding of the Contract.

By Order of the Harrison County Board of Supervisors adopted on the 6th day of November 2023.

                                                                                                                   /s/ John McAdams

                                           (SEAL)                                                             Clerk

Publication Dates:       November 8, 2023

                                    November 15, 2023